240+ Features
Complete Feature Showcase
Explore the powerful features that make HireTrack the most comprehensive hiring management platform.
AI-Powered Features
Advanced AI capabilities for intelligent candidate analysis and evaluation
Organization-Level AI Provider Selection
- Multiple AI Provider Support: Choose from Google Gemini, OpenAI (ChatGPT), Anthropic (Claude), or Perplexity
- Per-Organization Configuration: Each organization can configure their preferred AI provider independently
- Model Selection: Choose specific models per provider (default models available)
Resume Analysis & Processing
- AI-Powered Resume Parsing: Advanced resume parsing using the selected AI provider
- Intelligent Scoring System: Multi-dimensional candidate assessment with four scoring dimensions
- Automated Resume Processing: Batch CV processing with AI-powered data extraction
Candidate Evaluation
- Multi-dimensional Assessment: Comprehensive evaluation across technical skills, experience, affordability, and overall fit
- Automated Insights: AI-generated strengths, areas of concern, and recommendations
- Risk Assessment: Automated hiring risk evaluation
Job Management
Complete job posting and management system
Job Posting Features
- Dynamic Job Postings: Create and manage job positions with rich descriptions
- Job Status Management: Open, Draft, Closed, and Archived statuses
- Custom Job Forms: Flexible application forms with custom fields
Job-Specific Customization
- Job-Specific Custom Fields: Create fields unique to specific job postings
- Job-Specific Lanes: Custom workflow stages per job
- Job Performance Tracking: Monitor application volume, time-to-fill, and success rates
Candidate Management
Comprehensive candidate tracking and pipeline management
Candidate Profiles
- Comprehensive Candidate Profiles: Detailed candidate information and tracking
- Personal Information: Contact details, address, professional summary
- Professional Details: Work history, achievements, skills, experience
Pipeline Management
- Drag-and-Drop Kanban Board: Visual candidate pipeline management with intuitive drag-and-drop interface
- Real-time Status Updates: Drag candidates between stages to instantly update their status
- Visual Feedback: Real-time visual feedback during drag operations
Candidate Operations
- Manual Candidate Entry: Add candidates manually with full profile
- Bulk Import: CSV import for multiple candidates
- Guest Application: Allow candidates to apply without account
Interview Scheduling & Calendar
Seamless interview scheduling with calendar integration
Interview Management
- Interview Scheduling: Schedule interviews with date, time, and duration
- Interviewer Assignment: Assign candidates to specific interviewers
- Multiple Interview Types: Phone, Video, Onsite, and Technical Assessment
Google Calendar Integration
- Google Calendar Sync: Full two-way sync with Google Calendar
- Automatic Event Creation: Automatically create calendar events for interviews
- Google Meet Integration: Automatic Google Meet link generation
Calendar Features
- Full Calendar View: Visual calendar interface for interview scheduling
- Interview Calendar: Dedicated calendar view for all interviews
Advanced Search & Filtering
Powerful search and filtering capabilities
Search Capabilities
- Multi-criteria Search: Search candidates by name, email, phone, skills, location, experience
- Quick Search: Fast search across all candidate fields
- Advanced Search: Complex search queries with multiple criteria
Filtering Options
- Status Filters: Filter by pipeline stage
- Date Range Filtering: Filter by application date ranges
- Salary Range Filtering: Filter by current and expected CTC ranges
Search Results
- List View: Compact candidate list display
- Grid View: Visual candidate cards
- Sort Options: Sort by various criteria (date, name, score, etc.)
Communication & Notifications
Comprehensive communication and notification system
Email System
- Multi-provider Email Support: Organization-level email provider configuration
- Per-Organization Email Settings: Each organization configures their own email provider
- Email Provider Switching: Switch between email providers without data loss
Real-time Notifications
- Real-time notification updates
- In-App Notifications: Real-time in-app notification system
- Notification Types: New applications, interview assignments, status updates, new remarks, step completed, mentions, and more
Communication Tools
- Scheduled Messages: Schedule future-dated communications
- Template Variables: Dynamic content insertion
- Direct Messages: One-on-one candidate communication
File Management
Flexible file storage and management options
Storage Options (Organization-Level Configuration)
- Per-Organization Configuration: Each organization selects and configures their preferred storage option
- Storage Provider Switching: Switch between storage providers without data loss
- Connection Testing: Test storage configuration before activation
File Upload & Processing
- File Upload: Upload resumes, portfolios, certificates, and other documents
- Multiple File Types: Support for images, PDFs, documents, videos
- Base64 Encoding: Secure file upload via base64 encoding
File Security & Access
- Secure File Storage: Encrypted file storage with access controls
- Access Control: Role-based file access restrictions
- File Sharing: Share files via secure links with expiration
Customization & Branding
Flexible customization and branding options
Custom Fields System
- Dynamic Form Fields: Create custom fields for jobs and candidates
- Field Types: Text fields, Number fields, Date fields, Dropdown/Select fields, Multi-select fields, Radio buttons, Checkboxes, File upload fields
- Field Configuration: Required/Optional fields, Default values, Validation rules, Display order, Private fields, Show on card option
Organization Branding
- Custom Logos: Upload organization logo
- Color Scheme: Customize brand colors
- Logo Placement: Header and footer customization
Multi-organization Support
- Separate Workspaces: Isolated workspaces for different organizations
- Organization-Specific Settings: Custom settings per organization
Analytics & Reporting
Comprehensive analytics and reporting dashboard
Candidate Analytics
- Candidate Funnel Report: Visual representation of candidate by statuses
- Conversion Rates: Calculate conversion rates between stages
- Time-in-Stage Analysis: Average time candidates spend in each stage
Job Performance Analytics
- Job Performance Metrics: Track application count, time-to-fill, success rates
- Top Performing Jobs: Identify best-performing job postings
- Application Volume Trends: Track application trends over time
Interview Analytics
- Interview Assignment Analytics: Track interviewer workload and assignments
- Workload Balancing: Analyze workload distribution
Reporting Features
- Real-time Data: Live data updates
- Date Range Filtering: Filter reports by date ranges
- Job-Specific Filtering: Filter analytics by job
Checklist & Workflow Management
Configurable checklist templates for hiring processes
Checklist Operations
- Checklist Submission: Submit completed checklists
- Checklist Validation: Validate checklist completion
- Checklist Tracking: Track checklist progress
Multi-Tenant Organization System
Complete data isolation with organization-level configuration
Organization Isolation
- Complete Data Isolation: Each organization has completely isolated data and settings
- Organization-Specific Settings: All settings (AI providers, email, storage, branding) are per-organization
- Separate User Bases: Users belong to specific organizations and cannot access other organizations' data
Multi-Organization Features
- Enable/Disable Multi-Tenancy: Control whether multiple organizations can exist
- Organization Switching: Users can switch between organizations (if they belong to multiple)
- Organization Context: All operations are scoped to the current organization
Security & Access Control
Enterprise-grade security and access control
Authentication
- Password Security: Encrypted password storage with bcrypt hashing
- Two-Factor Authentication (2FA): Organization-level 2FA enablement
- Password Reset: Secure password reset with tokens
Real-time Features
Live updates and collaboration features
Live Collaboration
- Real-time Mentions: @mention users in remarks
- Live Remarks: Real-time remark updates
- Collaborative Editing: Multiple users can work simultaneously
System Administration
Comprehensive system administration tools
User Management
- User Creation: Create and manage user accounts
- User Roles: Assign and manage user roles
- User Activation: Activate/deactivate users
System Configuration
- Organization Settings: Configure organization details (name, admin, branding)
- Email Configuration: Set up email providers (SMTP, Resend, Brevo) per organization
- File Storage Configuration: Configure storage providers per organization (Local, Cloudinary, AWS S3)
Backup & Recovery
- Database Backups: Create and manage database backups
- Backup Scheduling: Automated backup scheduling
- Backup Download: Download backup files
Monitoring & Logging
- System Logs: View system logs
- Nginx Logs: Access Nginx server logs
- PM2 Logs: View PM2 process logs
Integrations
Seamless integrations with popular services
Calendar Integrations
- Google Calendar: Full integration with Google Calendar
- Google Meet: Automatic Google Meet link generation
- Calendar Sync: Two-way calendar synchronization
Email Integrations
- SMTP: Custom SMTP server integration
- Resend: Resend API integration
- Brevo: Brevo (Sendinblue) email service integration
Storage Integrations
- Cloudinary: Cloud image and video management with automatic optimization
- AWS S3: Amazon S3 cloud storage with unlimited scalability
- Local Storage: Server-based file storage with no external dependencies
AI Integrations
- Google Gemini AI: Advanced AI capabilities for resume analysis
- OpenAI (ChatGPT): Industry-leading language models
- Anthropic (Claude): High-performance AI models
Why HireTrack?
Built for flexibility, security, and scale. We don't just add features; we solve problems.
Multi-AI Provider Support (Gemini, ChatGPT, Claude)
True Multi-Tenancy with Data Isolation
Drag-and-Drop Pipeline Management
AI-Powered Resume Analysis & Scoring
Real-time Collaboration & Sync
Highly Flexible Custom Fields Engine
Role-Based Access Control (RBAC)
Multiple Storage Options (S3, Cloudinary, Local)
Full Google Calendar & Meet Integration
Configurable Checklist Workflows
Granular Analytics & Reporting
Organization-Level Customization